PRESNTATION PACKAGE - WEEK SEVEN AND EIGHT

 

 

 

You can use the menu to create a new file, open an existing file, save a file, and perform many other tasks.

 

 

The Title Bar

The Title bar is located at the top in the center of the PowerPoint window. The Title bar displays the name of the presentation on which you are currently working. By default, PowerPoint names presentations sequentially, starting with Presentation"!. When you save your file, you can change the name of your presentation.

                            

Rulers

Rulers are vertical and horizontal guides. You use them to determine where you want to place an object. If the rulers do not display in your PowerPoint window:

Click the View tab.

Click Ruler in the Show/Hide group. The rulers will appear Slides, Placeholders, and Notes

Diagram

 

Slides

 Slides appear in the center of the window. You create your presentation on slides. Placeholders hold the objects in your slide. You can use placeholders to hold text, clip art, charts, and more. You can use the notes area to create notes to yourself. You can refer to these notes as you give your presentation.

 

Status Bar, Tabs, View Buttons, and More

The Status bar generally appears at the bottom of the window. The Status bar displays the number of the slide that is currently displayed, the total number of slides, and the name of the design template in use or the name of the background.

 

 

The Outline tab displays the text contained in your presentation. The Slides tab displays a thumbnail of all your slides. You click the thumbnail to view the slide in the Slide pane.

The View buttons appear near the bottom of the screen. You use the View buttons to change between Normal view, Slider Sorter view, and the Slide Show view.

Slide Show

Use the Slide Show view when you want to view your slides, as they will look in your final presentation. When in Slide Show view:

Esc      Returns you to the view you were using previously.

Left-clicking   Moves you to the next slide or animation effect. When

you reach the last slide, you automatically return to your previous view

 

Right-clicking; Opens a pop-up menu. You can use this menu to

navigate the slides, add speaker notes, select a pointer, and mark your presentation.

 

Zoom Allows you to zoom in and zoom out

on the window. Zooming in makes the window larger so you focus in on an object. Zooming out makes the window smaller so you can see the entire window.

You can click and drag the vertical and horizontal splitter bars to change the size of your panes.

Minimize button

You use the Minimize button to remove a window from view. While a window is minimized, its title appears on the taskbar.

Maximize button

You click the Maximize button to cause a window to fill the screen. After you maximize a window, clicking the Restore button returns the window to its former smaller size.

Close button

You click the Close button “X”  to exit the window and close the program.

 

 APPLYING MICROSOFT POWERPOINT IN MAKING PRESENTATION

 

 TASK 1 CREATE A TITLE SLIDE

When you start PowerPoint, PowerPoint displays the title slide in the Slide pane. You can type the title of your presentation and a subtitle on this slide. To enter text.

Click and type the title of your presentation in the "Click to add

title" area.

Click and type a subtitle in the "Click to add subtitle" area.

If you do not wish to use the title slide, click the Delete Slide button; the Slides group on the Home tab.

Open PowerPoint. You are presented with a title slide.

Diagram

 

TASK 2          CREATE A NEW SLIDE

Step 1  Choose the Home tab.

Step 2  Click the New Slide button in the Slides group.

Step 3  Click the Title and Content Layout.

 

TASK 3          EDITING SLIDES

After creating a slide, if you want to add text:

Step 1  Place the mouse pointer at the point at which you would like

to add text.

Step 2 Type the information you want to add. If you would like to change text:

Step 1  Select the text you want to change.

Step 2  Type the new text.

You can use the Backspace key to delete text. You can also delete text by highlighting the text and pressing the Delete key.

 

 

TASK 4          TO SAVE SLIDES

 

After preparing your slide it is stored in the internal memory of the computer.

In order to preserve the slide for future use you have to save it on disk.

Step l Select the Save option from the File menu

 

Step 2              A dialogue box will come up, type in the file name.

The file name could be from 1 – 255 characters. It can contain letters, numbers and spaces.

 

Step 3 Click the Save button in the dialogue box and the file will be saved in the hard disk. However, if you want to save your typed document in any other storage device like the flash disk, or compact disk you must type the drive name and then the file name. However, if the file already has a name, you only need to click the Save button in the standard toolbar to continue to save your work.

 

TASK 5 (A) APPLYING A THEME (B) RUNNING YOUR SLIDE SHOW

Step 1  Choose the Design tab.

Step 2  Click the More button T in the Themes group.

1. To apply a theme to selected slides:

Step 1 Click the Slides tab, located on the left side of the window.

Step 2  Hold down the Ctrl key and then click to select the slides to which

you want to apply a theme.

Step 3 Choose the Design tab.

Step 4 Click the More button I n the Themes group.

Step 5 Right-click the theme you want to apply. A menu appears.

Step 6 Click the design you want.

 

      (B) Running your slide show

Step 1  Press F5 to run the slide show.

Step 2  Use the arrow keys on your keyboard to move forward and backward through your slides.

Step 3  Use the Esc key to return to Normal view.

 

TASK 6

ANIMATIONS control how objects move onto and around your slides. You can animate the objects on your PowerPoint slides. PowerPoint provides four types of animations: Entrance, Emphasis, Exit, and Motion Paths.

 

To modify an effect:

Step 1  Click the down arrow next to the Start field on the Custom

Animations pane and then select the start method you want.

Step 2  Click the down arrow next to the Property field on the Custom Animations pane and the select the property you want. The Property field might be labeled Direction, Size, or some other property.

Step 3  Click the down arrow next to the Speed field on the Custom

Animations pane and then select the speed you want to apply to your animation.

To preview the animation, click the Play button on the Custom Animations pane.

 

TRANSITIONS determine how presentations move from one slide to the next. For example, a slide can move up onto the screen and replace the previous slide. PowerPoint provides several transition methods. You can add sound to a transition and you can control its speed. You can apply a transition to selected slides or to all of the slides in your presentation. A transition can occur when the presenter clicks the mouse or after the amount of time you specify.

 

TASK 7          APPLYING A TRANSITION TO SELECTED SLIDES:

Step 1  On the Slides tab, hold down the Ctrl key and then click the

slides to which you want to apply the transition.

Step 2  Choose the Animations tab.

Step 3 Click the More button  in the Transition to this Slide group.

A menu of transitions appears.

Step 4  Click the transition you want to apply. Power Point applies

the transition. As you roll your pointer over each transition, PowerPoint provides you with a live preview of the transition.

 

Applying transition to all slides:

Step 1  Choose the Animations tab.

Step 2  Click the More button  in the Transition to this Slide group.

A menu of transitions appears.

Step 3  Click the transition you want to apply. As you roll your

pointer over each transition, PowerPoint provides you with a live preview of the transition.

Step 4  Click the Apply to All button   in the Transition to This Slide group.

 

Applying sound to a transition:

Step 1  Choose the Animations tab.

Step 2  Click the down arrow next to the Transition  Sound  field and

then click the sound you want. As you roll your pointer over each sound, PowerPoint plays the sound.

 

To set the speed of a transition:

Step 1  Choose the Animations tab.

Step 2  Click the down arrow next to the Transition  Speed  field and then click the speed you want.

If you want the transition to occur after the presenter clicks the mouse, check the On Mouse Click check box. If you want a transition to occur after a specified period of time, check the Automatically After check box and then specify the amount of time you want to elapse before the transition occurs. The On Mouse Click check box and the Automatically After check box are both located on the Animations tab in the Transition to This Slide group.

 

TO PRINT SLIDES IN POWERPOINT

PowerPoint provides you with many printing options. You can print a large view of your slides or you can print your slides with page numbers.

 

Step 1              Click the Microsoft Office button. A menu appears

Step 2              Choose Print

Step 3              Click Print Preview

Step 4  Click the down arrow next to the Print What field in the Page Setup group and then select what you would like to print. A preview appears on screen.

Step 5  Click the Print. The Print dialog box appears.

Step 6  Click the down arrow next to the Color/Grayscale field to select whether you want your slides to print in colour, grayscale, or black and white. If you are using a black and white printer, choose black and white. You will use less ink or toner.

Step 7  Set the other print settings

Step 8  Click OK

 

 

CHAPTER SUMMARY

 Uses of a presentation package.

(a)	Creation of slides
(b)	Insertion of pictures
(c)	Insertion of video and audio effects
(d)	Creation of animated objects
(e)	Creation of slide shows
(f)	Creation of graphics
(g)	Creation of organizational charts

A presentation application package is a program used to add dramatic effects created in brilliant colours and in a variety of fonts in the presentation of information. Popular presentation packages include Microsoft PowerPoint and Harvard Graphics.

 

 

Starting a Presentation Package using Microsoft PowerPoint

Double click at the Microsoft PowerPoint shortcut icon on the desktop:

 

 

A theme is a set of colors, fonts, and special effects. Themes provide attractive backgrounds for your PowerPoint slides.

Animations control how objects move onto and around your slides.

Transitions determine how presentations move from one slide to the to the next